COORDINATION GUIDE

Make the interfaces clear before work expands.

Define the immediate decision, available inputs, discipline boundaries, and the responsibilities needed for the next stage.

The decision to clarifyWho needs to provide or review what so the next project decision can be made?

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First edition · October 22, 2026 · General coordination guidance

Before the first review

Begin with the problem and the intended next step.

Questions to bring to the review
  1. What change or project problem needs attention, and what decision is currently holding progress?
  2. Which disciplines are already engaged, and which interfaces need additional capability?
  3. What information is available now, and which assumptions would otherwise shape the scope?

Bring to the conversation

Describe the immediate deliverable and the information needed to prepare it. Identify the appropriate roles without assuming their acceptance of a responsibility.

Keep the limit clearA general list of disciplines does not establish the agreed scope, professional responsibility, or authority to proceed.

As information develops

Revisit the boundaries when new constraints appear.

Questions to bring to the review
  1. Has a field condition, equipment change, or review input affected the original scope?
  2. Which role can supply the missing input, and which responsible designer needs to review its effect?
  3. Does the next action require a clarification, a revised deliverable, or an explicit scope decision?

Bring to the conversation

Bring the changed condition and its affected interfaces into the project conversation. Confirm the responsible parties and next action through the agreed project process.

Keep the limit clearRecognizing an interface does not transfer responsibility or authorize additional services.

Before the next issue

Make the state of the work understandable to the next person.

Questions to bring to the review
  1. Are the issue purpose, included scope, and known limitations clear to the recipients?
  2. Which inputs and decisions still need an identified responsible role?
  3. What should happen next, and which conditions need to be met first?

Bring to the conversation

Use a short discussion brief to communicate the next decision, supporting information, and open questions. Keep private assignment records in the agreed project workspace.

Keep the limit clearGeneral preparation guidance supports a conversation. It does not replace the project agreement or discipline-specific review.

NEXT CONVERSATION

Make the open question specific.

Use the brief to identify the next decision, the supporting information, and the role needed to resolve an input. Confirm the requirements and responsibilities for your particular project.

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